<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN">
<html>
<head>
</head>
<body bgcolor="#ffffff" text="#000000">
At the October 8, 2009 meeting, the Board of Trustees considered the
requested changes to the Operating Procedures recommended by the LC on
September 15, 2009. <br>
<br>
The Board approved these changes and some additional editorial changes
to the Operating Procedures as detailed below.<br>
<br>
Since there were additional changes to those recommended by the LC, the
Board requests that the LC approve the same motion as the one approved
by the Board (see below).<br>
<br>
Upon approval of the motion by the LC, the proposed changes will then
be put forward for approval by the Membership of Kantara Initiative via
an All-Member Ballot.<br>
<br>
...rogerM<br>
<br>
<small><i>-- <br>
******************************************<br>
Roger Martin, Treasurer, Kantara Initiative<br>
AOL<br>
22260 Pacific Blvd 41A:A03<br>
Dulles, VA 20166<br>
email: <a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:roger.martin@corp.aol.com">roger.martin@corp.aol.com</a><br>
AIM: rjmartin99<br>
phone: 703-265-6203<br>
mobile: 703-389-1547<br>
*******************************************</i></small><br>
<br>
<br>
-------- Original Message --------
<table class="moz-email-headers-table" border="0" cellpadding="0"
cellspacing="0">
<tbody>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">Subject: </th>
<td>[BoT] (#2) Proposed Amendments to Kantara Initiative
Operating Procedures version 1.0</td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">Date: </th>
<td>Mon, 28 Sep 2009 15:38:09 -0400</td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">From: </th>
<td>Roger Martin <a class="moz-txt-link-rfc2396E" href="mailto:roger.martin@corp.aol.com"><roger.martin@corp.aol.com></a></td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">Reply-To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:Roger.Martin@corp.aol.com">Roger.Martin@corp.aol.com</a></td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">Organization:
</th>
<td>AOL</td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">To: </th>
<td>Kantara BoT <a class="moz-txt-link-rfc2396E" href="mailto:trustees@kantarainitiative.org"><trustees@kantarainitiative.org></a></td>
</tr>
</tbody>
</table>
<br>
<br>
To: Kantara Initiative Board of Trustees<br>
<br>
A number of amendments have been proposed for the Kantara Initiative
Operating Procedures, version 1.0. <span
style="font-size: 12pt; font-family: "Times New Roman";"><span style=""></span></span><br>
<ol>
<li>The Leadership Council has requested two changes. <br>
</li>
<ol>
<li>The LC recommended that a paragraph be added to section 2.6 to
clarify the determination of Quorum for LC meetings.<br>
</li>
<li>The LC recommended the last paragraph in section 3.3 be
expanded
to permit a WG to waive the "secret ballot" requirement for WG
leadership elections if there is unanimous consent to do so.<br>
<br>
</li>
</ol>
<li>In
addition, a minor editorial/housecleaning changes are proposed.<br>
</li>
<ol>
<li>Section 3 (Work Groups) change "<i>Intellectual Property
policies</i>" to "<i>Intellectual Property Rights Policy</i>".</li>
<li>Section 3.7 (Decision Making), second paragraph, last
sentence. Change "<i>vote occurs</i>" to "<i>vote is initiated</i>".<br>
</li>
<li>Annex B (Discussion Group Request [Template]). Replace the
explanatory text under section (5) Copyright Policy with the following:<br>
<i>"Creative Commons Attribution-ShareAlike 3.0 Unported or
another
Organization approved Intellectual Property Rights Policy Option to
cover any copyright material that may be produced as a result of DG
Participants’ posts to the wiki or email archives."</i></li>
</ol>
</ol>
<u>Approving Revisions to the Operating Procedures</u> (<i>Op Proc,
Article 9)<span style="font-size: 12pt; font-family: "Times New Roman";">
<br>
</span></i>
<blockquote><span
style="font-size: 12pt; font-family: "Times New Roman";">"Amendments
to these Operating Procedures must be
approved for balloting by a Majority of the Leadership Council and by
the Board
of Trustees, and then approved by a Supermajority of those Voting in an
All Member
Ballot."</span><br>
<i><span style="font-size: 12pt; font-family: "Times New Roman";"></span></i></blockquote>
<span style="font-size: 12pt; font-family: "Times New Roman";"><span
style="">
</span></span><span
style="font-size: 12pt; font-family: "Times New Roman";"><span style=""></span></span><span
style="font-size: 12pt; font-family: "Times New Roman";"><span style="">It
is recommended that <b><u>both the Board of Trustees and the
Leadership
Council</u></b> approve the following Motion b</span></span><span
style="font-size: 12pt; font-family: "Times New Roman";"><span style="">efore
submitting approval of these amendments to an
All Member Ballot:</span></span><br>
<br>
<span style="font-size: 12pt; font-family: "Times New Roman";"><span
style=""><u><b>MOTION: Approval of Amendments to Operating Procedures
for All
Member Ballot</b></u><br>
The following amendments to the Kantara Initiative Operating Procedures
(version 1.0) are hereby approved for submission to an All Member
Ballot:<br>
</span></span>
<ol>
<li>Add the following text as the third paragraph in section 2.6:<br>
<i>"For the purpose of maintaining a reasonable ability to achieve
Quorum, any Voting Member of the LC who fails to attend two consecutive
meetings of the LC may, at the discretion of the Chair, be
re-classified as a non-voting member. Voting status may be reacquired
by attending a meeting of the LC. In the case of an electronic vote of
the LC, if the electronic vote is initiated while a member is in
non-voting status, the member may not vote in that electronic vote."<br>
</i><br>
</li>
<li>Replace the fourth paragraph of section 3.3 (beginning "All WG
Chair and...") with the following text:<br>
<i>"All WG Chair and Vice-chair and Editor elections shall be
conducted by secret ballot unless the WG passes a motion by unanimous
consent to hold a non-secret ballot."<br>
</i><br>
</li>
<li>In Section 3 (Work Groups) change "<i>Intellectual Property
policies</i>" to "<i>Intellectual Property Rights Policy</i>".<br>
<br>
</li>
<li>In Section 3.7 (Decision Making), second paragraph, last
sentence, change "<i>vote occurs</i>" to "<i>vote is initiated</i>".<br>
<br>
</li>
<li>Annex B (Discussion Group Request [Template]). Replace the
explanatory text under section "(5) Copyright Policy" with the
following:<br>
<i>"Creative Commons Attribution-ShareAlike 3.0 Unported or another
Organization approved Intellectual Property Rights Policy Option to
cover any copyright material that may be produced as a result of DG
Participants’ posts to the wiki or email archives.</i></li>
</ol>
<span style="font-size: 12pt; font-family: "Times New Roman";"><span
style=""></span></span>
<small><i>-- <br>
******************************************<br>
Roger Martin, Treasurer, Kantara Initiative<br>
AOL<br>
22260 Pacific Blvd 41A:A03<br>
Dulles, VA 20166<br>
email: <a moz-do-not-send="true" class="moz-txt-link-abbreviated"
href="mailto:roger.martin@corp.aol.com">roger.martin@corp.aol.com</a><br>
AIM: rjmartin99<br>
phone: 703-265-6203<br>
mobile: 703-389-1547<br>
*******************************************</i></small><br>
<br>
<br>
<br>
</body>
</html>