[KI-LC] First draft: Annual WG Charter Renewal process

Heather Flanagan heather at kantarainitiative.org
Mon Oct 7 12:48:35 CDT 2013


Hello LC,

I have created a draft Annual WG Charter Renewal page under the LC's
Process Guidelines spaceo on the wiki
(http://kantarainitiative.org/confluence/x/jYvWAw).  This will be on the
agenda for Wednesday.  Feel free to update that page directly or respond
to this email thread prior to the LC call.

Since it is short, also copying the content below:


  Summary

In order to make sure all Kantara Work Groups (WGs) are active and
aligned with the Kantara goals and mission, each WG will review the
goals and timelines of their charter by September of each year.


  Process

 1. In August, the Kantara Leadership Council Chair will send out a note
    to all WG mailing lists reminding them of Kantara's goals and
    mission, and request that they review and update (if necessary)
    their charters.
 2. The WG will perform that review and vote to endorse the charter by
    the end of September.
 3. Upon endorsing the charter, the WG Chair will submit the charter to
    the LC for review and approval.
 4. The WG Secretary will verify that the WG Charter, as approved by the
    WG and the LC, will be updated on the wiki.


  Work Group to Discussion Group

If a WG is unresponsive during the annual charter review, the WG will
automatically be modified to a Discussion Group (DG).  DGs are defined
in the Kantara Operating Procedures
<http://kantarainitiative.org/confluence/display/GI/All+Policies> as
lightweight, informal groups.  DGs are short-term groups with a maximum
1-year duration unless renewed by the DG and the LC, for up to 3 years
total.


-- 
Heather Flanagan
Technical Program Coordinator
Kantara Initiative
Skype: hlflanagan
email: heather at kantarainitiative.org

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