[KI-LC] Thoughts on triggering inactive-group deactivation

Eve Maler eve at xmlgrrl.com
Wed Mar 31 11:55:25 EDT 2010

My action: "Eve to spend some time drafting ideas that could be used to develop a process applied to triggering the deactivation of inactive groups."

Along the lines of my suggestions at the F2F, here are some thoughts in semi-coherent order.

Observation: The process for deactivating a group can be either voluntary or involuntary.  Involuntary deactivation can be related to timeout (meeting the conditions for deactivation or not meeting the conditions for renewal in the group's charter), inaction (an inactive group), or inappropriate action (a rogue group).  Only the case of involuntary deactivation through inaction is being considered here (though some thought should probably be put into the entire set...).

Assumption: The effects of deactivation are costly -- that is, "invasive" and irreversible; reconstitution should effectively involve chartering a new group.  At the very least, it costs time and hassle in website changes, and there may be IPR implications (e.g. the BoT may need to "assume" any IP produced by the group?).

Assumption: Involuntary deactivation should be the result of conditions analogous to those that prompt involuntary change from voting to non-voting status in a WG, with additional protections because of its costly nature.

Assumption: Some groups may be on target for their chartered deliverables without much traditional appearance of action.  Thus, the totality of a group's activity should be taken into account.

Proposal: Involuntary deactivation should be triggered when one of the following circumstances obtains:

- Three consecutive quarters of "null" group reports
- Two consecutive quarters of any combination of missing or "null" group reports

Missing = no report submitted by one month after the quarter ends.
Null = no meetings held, no substantive list activity (e.g. not just calls for meetings or "anybody there?" messages), no document production (e.g. no wiki edits).

The LC chair to put the group's leadership team (chair, vice-chair, other elected leadership), and optionally the group as a whole, on notice after each the initial such quarters that the group is becoming at risk of deactivation.

It goes without saying (or should): The leadership team of such a group is invited to approach the LC to discuss remediation plans at any time!


Eve Maler
eve at xmlgrrl.com

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