[KI-LC] WG reclassifications of participants as non-voting

Dervla O'Reilly dervla at kantarainitiative.org
Wed Sep 9 15:08:49 PDT 2009


All,

As a starting point, I updated permissions for each Groups Participant  
Roster page so each Chair can make edits on that roster page.

Cheers,
Dervla

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Dervla O’Reilly
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On Sep 9, 2009, at 7:04 AM, Eve Maler wrote:

> Thank you very much!  I agree about the bottleneck problem, and had  
> been wondering if the going-through-staff solution would scale. I  
> think you need not implement the style changes (at least speaking  
> for myself/UMA) unless you feel like it -- I'm happy to do the  
> change myself. I just need the write access.
>
> 	Eve
>
> On 8 Sep 2009, at 11:26 PM, Joni Brennan wrote:
>
>> Hi Eve, Colin, (all)
>>
>> Big thanks for your help and proactiveness in pulling this together!
>>
>> Dervla and I can help from here.  For context one the roster page  
>> permissions - we felt it important to put controls there and on the  
>> charter.  The rest of the space is open for all to "play".  However  
>> in light of this note and change I think it would make good sense  
>> to give chairs individual permission to write on the rosters as  
>> well.  This wivould prevent staff resources from creating a  
>> possible bottle neck here, give the chair a bit more power (which  
>> is fair) and still retain control over the integrity of the page.
>>
>> Also, since all page rev's are logged we can always go back if we  
>> ever needed to check an edit historically speaking.
>>
>> I can commit to giving each of the chairs write access to their  
>> pages with in 24 hrs and we'll work to implement the style change  
>> across the board in 48.
>>
>> Cheers,
>>
>> Joni
>>
>> On Tue, Sep 8, 2009 at 2:57 PM, Eve Maler <eve at xmlgrrl.com> wrote:
>> This is an excellent point.  Unfortunately, chairs do not have  
>> write-privileges on the rosters for their groups, so the best I  
>> could do was arrange with the KI staff to edit the roster on my  
>> behalf within two business days of my request -- that's why my UMA  
>> roster may not show changes yet.
>>
>> Part of my request was that ideally the resulting edits would be  
>> suitable for doing roll calls, but I hadn't been very explicit  
>> about this.  Turning the roster into a table like this would be  
>> pretty sensible (though I'd miss the numbered list format, which  
>> was useful for calculating quorum! -- maybe there's a suitable  
>> Confluence macro for counting the voting participants but not the  
>> non-voting ones?):
>>
>> || Participant || Affiliation || Date GPA signed || Voting status ||
>> | John Doe | FooCo, Inc. | somedate1 | Non-voting as of somedate2 |
>> | Jane Doe | BarCorp | somedate2 | Voting |
>> ...
>>
>> LCers and staffers, any comments on this?
>>
>>        Eve
>>
>>
>> On 8 Sep 2009, at 2:13 PM, Colin Wallis wrote:
>>
>> Great work Eve
>>
>> Excellent boilerplate.
>>
>> One little nit though.. I expected that the link to the participant  
>> roster would take me to a modified page that has all the info you  
>> show ..plus a phrase like the SSTC uses..lost voting status on X  
>> date, gained voting status on Y date, so at a glance you can see  
>> who is eligible to vote.
>>
>> Maybe it's too much work, but in the heat of the 'voting moment'  
>> you might have to manually work out who had not attended, who was  
>> on this call etc etc in order to work out who is eligible at this  
>> point in time.
>>
>> Cheers
>> Colin
>>
>> -----Original Message-----
>> From: lc-bounces at kantarainitiative.org [mailto:lc-bounces at kantarainitiative.org 
>> ] On Behalf Of Eve Maler
>> Sent: Wednesday, 9 September 2009 4:38 a.m.
>> To: LC at kantarainitiative.org Council
>> Subject: [KI-LC] WG reclassifications of participants as non-voting
>>
>> Hello WG chairs,
>>
>> In the UMA WG, I've just gone through the first instance of an
>> exercise that a lot of us (and our designated secretaries) will be
>> going through: reclassifying voting participants as non-voting due to
>> lack of attendance.  Maybe we can get a rhythm going to handle this  
>> in
>> the same way for all WGs.
>>
>> My plan is to do this every Tuesday along with constructing my  
>> meeting
>> agenda, two days before the Thursday UMA calls, to give the KI staff
>> time to revise the UMA roster page.  Below you can see the  
>> boilerplate
>> message I've developed; please let me know if you see improvements
>> that can be made, or if I've gotten any procedural details wrong.
>>
>> This time I had to do 13 reclassifications!  (The UMA group has held
>> five meetings; I could have done this sooner, but was still feeling  
>> my
>> way around the rules...)  Hopefully I'll have this under better
>> control in future.
>>
>> FWIW,
>>
>>        Eve
>>
>> Begin forwarded message:
>>
>> From: Eve Maler <eve at xmlgrrl.com>
>> Date: 8 September 2009 9:30:34 AM PDT
>> To: @@PARTICIPANTEMAIL
>> Cc: staff at kantarainitiative.org
>> Subject: UMA WG reclassification as non-voting participant
>>
>> Dear @@NAME:
>>
>> According to Section 3.7 of the Kantara operating procedures (http://is.gd/32ilF
>> ):
>>
>> "For the purpose of maintaining a reasonable ability to achieve
>> Quorum, any Participant in a WG who fails to attend two consecutive
>> meetings of the WG may, at the discretion of the Chair, be re-
>> classified as a non-voting member. Voting member status may be
>> reacquired by attending a meeting of the WG. In the case of an
>> electronic vote of the WG, if the electronic vote occurs while a
>> Participant is in non-voting status, the Participant may not vote in
>> that electronic vote."
>>
>> As Chair of the UMA Work Group, I am classifying you as a non-voting
>> member because you have not attended the last two meetings (@@DATE1
>> and @@DATE2).  You can reinstate your voting privileges at any time
>> simply by attending a meeting, and can vote on any motion in that
>> meeting or in any electronic ballot started after that meeting.
>> (You may be reclassified as non-voting again in the future if you
>> stop attending.)
>>
>> Whether as a voting participant or as a non-voting participant, you
>> retain mailing list posting privileges, and your continued input on
>> UMA work is welcomed.  Your current voting status will be recorded
>> on the UMA WG roster (http://is.gd/32iVw); changes may take up to
>> two business days to be reflected.
>>
>> If you have any questions, please don't hesitate to ask.
>>
>> Best regards,
>>
>>        Eve
>>        UMA WG chair
>>        http://kantarainitiative.org/confluence/display/uma/Home
>>
>>
>> Eve Maler
>> eve at xmlgrrl.com
>> http://www.xmlgrrl.com/blog
>>
>>
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>>
>>
>> Eve Maler
>> eve at xmlgrrl.com
>> http://www.xmlgrrl.com/blog
>>
>>
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>>
>>
>>
>> -- 
>> Joni Brennan
>> IEEE-ISTO
>> Kantara Initiative
>> Director of Technology Programs
>> voice:+1 732-226-4223
>> email: joni @ ieee-isto.org
>> gtalk: jonibrennan
>>
>> Join the conversation on the community@ list - http://kantarainitiative.org/mailman/listinfo/community_kantarainitiative.org
>>
>>
>
>
> Eve Maler
> eve at xmlgrrl.com
> http://www.xmlgrrl.com/blog
>
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