[KI-LC] Fwd: [Staff] UMA F2F before IIW

Brett McDowell email at brettmcdowell.com
Thu Oct 29 07:24:20 EDT 2009


Attached is a redline with some suggested changes that emphasize the  
scenario of letting folks participate in the meeting even without  
signing a GPA.  I do not believe we must require them to either sign  
the GPA or be 100% silent in the meeting.  The only thing we are  
trying to prevent with this process is someone (knowingly or  
unknowingly) "submarining" unlicensed IP into the WG's output.  There  
is a lot of opportunity for discussion participation in a meeting that  
doesn't come close to making an IP contribution to a work product.  I  
tried to emphasize that in this revision.
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Brett McDowell  |  http://info.brettmcdowell.com  |  http://KantaraInitiative.org

On Oct 28, 2009, at 7:07 PM, J. Trent Adams wrote:

> Eve et al. -
>
> Following this thread, I've attached the proposed procedure document  
> for
> handling events like the UMA meeting before IIW next week.
>
> Give it a read and see if you spot any issues needing to be addressed.
> Otherwise, it'd be great to feed Eve's reaction post-event into it  
> so we
> can create a process doc for the wiki.
>
> Any thoughts?
>
> - Trent
>
>
> Eve Maler wrote:
>>
>>
>> Begin forwarded message:
>>
>>> *From: *Eve Maler <eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>>
>>> *Date: *28 October 2009 12:37:18 PM PDT
>>> *To: *"Dervla O'Reilly" <dervla at kantarainitiative.org
>>> <mailto:dervla at kantarainitiative.org>>
>>> *Cc: *Kantara Staff list <staff at kantarainitiative.org
>>> <mailto:staff at kantarainitiative.org>>
>>> *Subject: **Re: [Staff] UMA F2F before IIW*
>>>
>>> Great to know!  In case this is of interest as "pre-feedback" before
>>> having seen the written guidance, here is what I've done to prepare.
>>>
>>> - We're not anticipating a lot of walkups due to the nature, timing,
>>> and location of the meeting.  I'll blog it ahead of time (tomorrow)
>>> and ask anyone who's thinking of attending to get in touch ASAP.
>>>
>>> - I therefore haven't made a sign, but will watch carefully, in my
>>> chair role, to ensure that I can positively identify every attendee
>>> and put them into buckets: existing participant, new participant who
>>> has signed in some fashion, or new person who has agreed to remain a
>>> silent observer.
>>>
>>> - I doctored the document you sent me with the following handwritten
>>> notations, and will make a few Xerox copies ahead of time:
>>>  . Page 1: I gave it a headline of *IPR "Liberty Option"* and also
>>> wrote that it *Applies to participation in Kantara User-Managed
>>> Access WG*
>>>  . Page 5 (last page): I added fields as follows (I still don't like
>>> "active" vs. "observer" for the voting/non-voting distinction, and
>>> thus haven't used those words! what would I call true passive
>>> observers, then?...):
>>>    - EMAIL FOR LIST SUBSCRIPTION: __________
>>>    - PARTICIPATION LENGTH: [ ] ONGOING [ ] TODAY ONLY
>>>    - PARTICIPATION STATUS: [ ] VOTING [ ] NON-VOTING
>>>
>>> - I printed out the current KI membership roster to have on hand (I
>>> don't currently have the names of the primary reps, though)
>>>
>>> - Finally, I printed out some supporting materials to have on hand  
>>> in
>>> case anyone wants chapter and verse:
>>>  . The online "Join This Group" page
>>>  . The charter for the group
>>>  . The IPR Options page
>>>
>>> Let me know if I'm missing anything.  Thanks...
>>>
>>> Eve
>>>
>>> On 27 Oct 2009, at 12:00 PM, Dervla O'Reilly wrote:
>>>
>>>> I sent my guidance draft to Roger and Trent, hope to have that
>>>> turned around shortly.
>>>>
>>>> Thanks
>>>> Dervla
>>>> ________________________
>>>> Dervla O?Reilly
>>>> Event & Membership Manager
>>>> Kantara Initiative
>>>> +1 415 731 4487 business
>>>> +1 415 948 3650 mobile
>>>> +1 509 757 4487 fax
>>>> dervla[at]kantarainitiative.org
>>>> http://www.kantarainitiative.org <http:// 
>>>> www.kantarainitiative.org/>
>>>>
>>>> Join the conversation by joining the community@ list
>>>> - http://kantarainitiative.org/mailman/listinfo/community
>>>>
>>>> On Oct 23, 2009, at 9:30 AM, Brett McDowell wrote:
>>>>
>>>>> Excellent point.
>>>>>
>>>>> I'd like to ask Dervla to take the lead on drafting that guidance
>>>>> page (Dervla, can you take that on before IIW?).  We'll get review
>>>>> from Trent and Roger S. (as reps from the "two houses") and then
>>>>> promote it as "policy".
>>>>>
>>>>>
>>>>> Brett McDowell | http://info.brettmcdowell.com
>>>>> <http://info.brettmcdowell.com/> | http://kantarainitiative.org
>>>>> <http://kantarainitiative.org/>
>>>>>
>>>>>
>>>>> On Fri, Oct 23, 2009 at 11:17 AM, Eve Maler <eve at xmlgrrl.com
>>>>> <mailto:eve at xmlgrrl.com>> wrote:
>>>>>
>>>>>    Good point! It sounds like we have enough material here for a
>>>>>    guidance page on the wiki. :-) Anyone up for that?... With IIW
>>>>>    coming and other conferences ahead, ad hoc KI group meetings
>>>>>    are sure to follow, so guidance would be good to have.
>>>>>
>>>>>    Eve
>>>>>
>>>>>    On 23 Oct 2009, at 8:14 AM, Brett McDowell wrote:
>>>>>
>>>>>>    And there's one more important point I don't see being
>>>>>>    discussed... remember in Las Vegas we had those little
>>>>>>    stickers? (don't worry, I'm not suggesting stickers)  I want
>>>>>>    to remind everyone why we had the stickers.  It was so the
>>>>>>    Chair knew who was in the room who HAD NOT SIGNED any GPA or
>>>>>>    IPR agreement.  In other words, it's TOTALLY FINE to have
>>>>>>    folks in the meeting who have signed nothing.  The only caveat
>>>>>>    is the Chair needs to be mindful of those folks and exercise
>>>>>>    their professional judgement to disallow them from
>>>>>>    contributing what would be un-licensed (and perhaps
>>>>>>    un-licensable) IPR into the groups' output.
>>>>>>
>>>>>>    Does that make sense?
>>>>>>
>>>>>>    P.S.
>>>>>>    If you get attendees who are not members I would also like to
>>>>>>    know so I can follow-up with them and start a recruiting
>>>>>>    effort to bring them onboard.
>>>>>>
>>>>>>    Cheers!
>>>>>>
>>>>>>
>>>>>>
>>>>>>    Brett McDowell | http://info.brettmcdowell.com
>>>>>>    <http://info.brettmcdowell.com/> |
>>>>>>    http://kantarainitiative.org <http://kantarainitiative.org/>
>>>>>>
>>>>>>
>>>>>>    On Fri, Oct 23, 2009 at 10:18 AM, Eve Maler <eve at xmlgrrl.com
>>>>>>    <mailto:eve at xmlgrrl.com>> wrote:
>>>>>>
>>>>>>        Thanks! In this case, maybe that list of primary members
>>>>>>        would be helpful, just in case. But honestly, I don't
>>>>>>        anticipate a lot of walkups since the IIW conference isn't
>>>>>>        going on that day. (I'll get the word out to the community
>>>>>>        that contacting me first is a good idea for new people.)
>>>>>>
>>>>>>        Eve
>>>>>>
>>>>>>        On 22 Oct 2009, at 6:41 PM, Joni Brennan wrote:
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>        On Thu, Oct 22, 2009 at 5:48 PM, Eve Maler
>>>>>>>        <eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>> wrote:
>>>>>>>
>>>>>>>            Ah, this document is just the "Option Liberty" text,
>>>>>>>            is that right?
>>>>>>>            Cool.  And I assume I can also mark on the form (or
>>>>>>>            simply ask them)
>>>>>>>            whether they want to be a voting ("active") or
>>>>>>>            non-voting ("observer")
>>>>>>>            participant going forward?
>>>>>>>
>>>>>>>        That's not on the form Derv sent so yes you can ask them
>>>>>>>        and mark it down.
>>>>>>>
>>>>>>>
>>>>>>>            If anyone whose company is a KI member but isn't yet
>>>>>>>            a participant
>>>>>>>            shows up, do I have to actually call their primary
>>>>>>>            member person
>>>>>>>            before I can let them in?
>>>>>>>
>>>>>>>
>>>>>>>        Even if their company is a KI member and even if they are
>>>>>>>        already in other groups we need the primary authority for
>>>>>>>        any new group joined.  Yes, and they should be able to
>>>>>>>        make that call for you - while you are with them I
>>>>>>>        suppose.  That's how we did a few in LV.  If you know of
>>>>>>>        any ahead of time that will help so maybe Dervla can
>>>>>>>        reach out to them before the event.
>>>>>>>
>>>>>>>        PS - we also used some judgement like for Gael who could
>>>>>>>        not reach Aude in France.  We let him sign and got the
>>>>>>>        approval afterward.  It's most important that they sign
>>>>>>>        if they want to join the group or if they want to
>>>>>>>        contribute IP.  If they just want to be in the room I
>>>>>>>        would not force signing upon them.
>>>>>>>
>>>>>>>        If they are not members of KI already then they can self
>>>>>>>        assert their own authority to sign.  I know this is going
>>>>>>>        to be a great event for you guys =).
>>>>>>>
>>>>>>>        thx!
>>>>>>>
>>>>>>>
>>>>>>>            Thanks...
>>>>>>>
>>>>>>>                   Eve
>>>>>>>
>>>>>>>            On 22 Oct 2009, at 4:23 PM, Dervla O'Reilly wrote:
>>>>>>>
>>>>>>>> Eve,
>>>>>>>>
>>>>>>>> Great stuff!
>>>>>>>>
>>>>>>>> If you can make note of the attendance and share
>>>>>>>            with me, that would
>>>>>>>> be terrific.
>>>>>>>>
>>>>>>>> Newcomers who have not already signed the GPA and
>>>>>>>            are not members
>>>>>>>> will need to sign the attached file.
>>>>>>>>
>>>>>>>> I see you have a potential attendees list.  For
>>>>>>>            those newcomers to
>>>>>>>> your group who are already members, you will need
>>>>>>>            to reach the
>>>>>>>> primary contact of that member company.  I can send
>>>>>>>            you the primary
>>>>>>>> member list if you wish.
>>>>>>>>
>>>>>>>> Otherwise, I think we're good.
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>> Dervla
>>>>>>>> Sent from my iPhone
>>>>>>>> <KANTARA INITIATIVE IPR>
>>>>>>>>
>>>>>>>>
>>>>>>>> You'll probably want to have reference to the
>>>>>>>            primary contact
>>>>>>>>
>>>>>>>>
>>>>>>>> On Oct 22, 2009, at 1:54 PM, Eve Maler wrote:
>>>>>>>>
>>>>>>>>> Hi folks-- My UMA group is planning to hold a F2F
>>>>>>>            meeting at the
>>>>>>>>> Computer History Museum on Monday afternoon, 2 Nov
>>>>>>>            2009; the IIW
>>>>>>>>> organizers kindly agreed we could meet on-site
>>>>>>>            that day.  I'm
>>>>>>>>> prepared
>>>>>>>>> to provide a sign and a signup sheet to manage the
>>>>>>>            group
>>>>>>>>> participation
>>>>>>>>> agreement aspects.  Is there anything else I need
>>>>>>>            to do?  Thanks!
>>>>>>>>>
>>>>>>>>>     Eve
>>>>>>>>>
>>>>>>>>> Eve Maler
>>>>>>>>> eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>>>>> http://www.xmlgrrl.com/blog
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Staff mailing list
>>>>>>>>> Staff at kantarainitiative.org
>>>>>>>            <mailto:Staff at kantarainitiative.org>
>>>>>>>>> http://kantarainitiative.org/mailman/listinfo/staff
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>            Eve Maler
>>>>>>>            eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>>>            http://www.xmlgrrl.com/blog
>>>>>>>
>>>>>>>            _______________________________________________
>>>>>>>            Staff mailing list
>>>>>>>            Staff at kantarainitiative.org
>>>>>>>            <mailto:Staff at kantarainitiative.org>
>>>>>>>            http://kantarainitiative.org/mailman/listinfo/staff
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>        --
>>>>>>>        Joni Brennan
>>>>>>>        IEEE-ISTO
>>>>>>>        Kantara Initiative
>>>>>>>        Director of Technology Programs
>>>>>>>        voice:+1 732-226-4223
>>>>>>>        email: joni @ ieee-isto.org <http://ieee-isto.org/>
>>>>>>>        gtalk: jonibrennan
>>>>>>>
>>>>>>>        Join the conversation on the community@ list -
>>>>>>>        http://kantarainitiative.org/mailman/listinfo/community
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>        Eve Maler
>>>>>>        eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>>        http://www.xmlgrrl.com/blog
>>>>>>
>>>>>>
>>>>>>        _______________________________________________
>>>>>>        Staff mailing list
>>>>>>        Staff at kantarainitiative.org
>>>>>>        <mailto:Staff at kantarainitiative.org>
>>>>>>        http://kantarainitiative.org/mailman/listinfo/staff
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>>    Eve Maler
>>>>>    eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>    http://www.xmlgrrl.com/blog
>>>>>
>>>>>
>>>>
>>>
>>>
>>> Eve Maler
>>> eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>> http://www.xmlgrrl.com/blog
>>>
>>
>>
>> Eve Maler
>> eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>> http://www.xmlgrrl.com/blog
>>
>> ------------------------------------------------------------------------
>>
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>> LC at kantarainitiative.org
>> http://kantarainitiative.org/mailman/listinfo/lc
>>
>
> -- 
> J. Trent Adams
> =jtrentadams
>
> Outreach Specialist, Trust & Identity
> Internet Society
> http://www.isoc.org
>
> e) adams at isoc.org
> o) 703-439-2149
>
>
> <Kantara Initiative Join Meeting Process at  
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