[KI-LC] Fwd: [Staff] UMA F2F before IIW

J. Trent Adams adams at isoc.org
Wed Oct 28 19:07:48 EDT 2009


Eve et al. -

Following this thread, I've attached the proposed procedure document for
handling events like the UMA meeting before IIW next week.

Give it a read and see if you spot any issues needing to be addressed. 
Otherwise, it'd be great to feed Eve's reaction post-event into it so we
can create a process doc for the wiki.

Any thoughts?

- Trent


Eve Maler wrote:
>
>
> Begin forwarded message:
>
>> *From: *Eve Maler <eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>>
>> *Date: *28 October 2009 12:37:18 PM PDT
>> *To: *"Dervla O'Reilly" <dervla at kantarainitiative.org
>> <mailto:dervla at kantarainitiative.org>>
>> *Cc: *Kantara Staff list <staff at kantarainitiative.org
>> <mailto:staff at kantarainitiative.org>>
>> *Subject: **Re: [Staff] UMA F2F before IIW*
>>
>> Great to know!  In case this is of interest as "pre-feedback" before
>> having seen the written guidance, here is what I've done to prepare.
>>
>> - We're not anticipating a lot of walkups due to the nature, timing,
>> and location of the meeting.  I'll blog it ahead of time (tomorrow)
>> and ask anyone who's thinking of attending to get in touch ASAP.
>>
>> - I therefore haven't made a sign, but will watch carefully, in my
>> chair role, to ensure that I can positively identify every attendee
>> and put them into buckets: existing participant, new participant who
>> has signed in some fashion, or new person who has agreed to remain a
>> silent observer.
>>
>> - I doctored the document you sent me with the following handwritten
>> notations, and will make a few Xerox copies ahead of time:
>>   . Page 1: I gave it a headline of *IPR "Liberty Option"* and also
>> wrote that it *Applies to participation in Kantara User-Managed
>> Access WG*
>>   . Page 5 (last page): I added fields as follows (I still don't like
>> "active" vs. "observer" for the voting/non-voting distinction, and
>> thus haven't used those words! what would I call true passive
>> observers, then?...):
>>     - EMAIL FOR LIST SUBSCRIPTION: __________
>>     - PARTICIPATION LENGTH: [ ] ONGOING [ ] TODAY ONLY
>>     - PARTICIPATION STATUS: [ ] VOTING [ ] NON-VOTING
>>
>> - I printed out the current KI membership roster to have on hand (I
>> don't currently have the names of the primary reps, though)
>>
>> - Finally, I printed out some supporting materials to have on hand in
>> case anyone wants chapter and verse:
>>   . The online "Join This Group" page
>>   . The charter for the group
>>   . The IPR Options page
>>
>> Let me know if I'm missing anything.  Thanks...
>>
>> Eve
>>
>> On 27 Oct 2009, at 12:00 PM, Dervla O'Reilly wrote:
>>
>>> I sent my guidance draft to Roger and Trent, hope to have that
>>> turned around shortly.
>>>
>>> Thanks
>>> Dervla
>>> ________________________
>>> Dervla O’Reilly
>>> Event & Membership Manager
>>> Kantara Initiative
>>> +1 415 731 4487 business
>>> +1 415 948 3650 mobile
>>> +1 509 757 4487 fax
>>> dervla[at]kantarainitiative.org
>>> http://www.kantarainitiative.org <http://www.kantarainitiative.org/>
>>>
>>> Join the conversation by joining the community@ list
>>> - http://kantarainitiative.org/mailman/listinfo/community
>>>
>>> On Oct 23, 2009, at 9:30 AM, Brett McDowell wrote:
>>>
>>>> Excellent point.
>>>>
>>>> I'd like to ask Dervla to take the lead on drafting that guidance
>>>> page (Dervla, can you take that on before IIW?).  We'll get review
>>>> from Trent and Roger S. (as reps from the "two houses") and then
>>>> promote it as "policy".
>>>>
>>>>
>>>> Brett McDowell | http://info.brettmcdowell.com
>>>> <http://info.brettmcdowell.com/> | http://kantarainitiative.org
>>>> <http://kantarainitiative.org/>
>>>>
>>>>
>>>> On Fri, Oct 23, 2009 at 11:17 AM, Eve Maler <eve at xmlgrrl.com
>>>> <mailto:eve at xmlgrrl.com>> wrote:
>>>>
>>>>     Good point! It sounds like we have enough material here for a
>>>>     guidance page on the wiki. :-) Anyone up for that?... With IIW
>>>>     coming and other conferences ahead, ad hoc KI group meetings
>>>>     are sure to follow, so guidance would be good to have.
>>>>
>>>>     Eve
>>>>
>>>>     On 23 Oct 2009, at 8:14 AM, Brett McDowell wrote:
>>>>
>>>>>     And there's one more important point I don't see being
>>>>>     discussed... remember in Las Vegas we had those little
>>>>>     stickers? (don't worry, I'm not suggesting stickers)  I want
>>>>>     to remind everyone why we had the stickers.  It was so the
>>>>>     Chair knew who was in the room who HAD NOT SIGNED any GPA or
>>>>>     IPR agreement.  In other words, it's TOTALLY FINE to have
>>>>>     folks in the meeting who have signed nothing.  The only caveat
>>>>>     is the Chair needs to be mindful of those folks and exercise
>>>>>     their professional judgement to disallow them from
>>>>>     contributing what would be un-licensed (and perhaps
>>>>>     un-licensable) IPR into the groups' output.  
>>>>>
>>>>>     Does that make sense?
>>>>>
>>>>>     P.S.
>>>>>     If you get attendees who are not members I would also like to
>>>>>     know so I can follow-up with them and start a recruiting
>>>>>     effort to bring them onboard.
>>>>>
>>>>>     Cheers!
>>>>>
>>>>>
>>>>>
>>>>>     Brett McDowell | http://info.brettmcdowell.com
>>>>>     <http://info.brettmcdowell.com/> |
>>>>>     http://kantarainitiative.org <http://kantarainitiative.org/>
>>>>>
>>>>>
>>>>>     On Fri, Oct 23, 2009 at 10:18 AM, Eve Maler <eve at xmlgrrl.com
>>>>>     <mailto:eve at xmlgrrl.com>> wrote:
>>>>>
>>>>>         Thanks! In this case, maybe that list of primary members
>>>>>         would be helpful, just in case. But honestly, I don't
>>>>>         anticipate a lot of walkups since the IIW conference isn't
>>>>>         going on that day. (I'll get the word out to the community
>>>>>         that contacting me first is a good idea for new people.)
>>>>>
>>>>>         Eve
>>>>>
>>>>>         On 22 Oct 2009, at 6:41 PM, Joni Brennan wrote:
>>>>>
>>>>>>
>>>>>>
>>>>>>         On Thu, Oct 22, 2009 at 5:48 PM, Eve Maler
>>>>>>         <eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>> wrote:
>>>>>>
>>>>>>             Ah, this document is just the "Option Liberty" text,
>>>>>>             is that right?
>>>>>>             Cool.  And I assume I can also mark on the form (or
>>>>>>             simply ask them)
>>>>>>             whether they want to be a voting ("active") or
>>>>>>             non-voting ("observer")
>>>>>>             participant going forward?
>>>>>>
>>>>>>         That's not on the form Derv sent so yes you can ask them
>>>>>>         and mark it down.
>>>>>>          
>>>>>>
>>>>>>             If anyone whose company is a KI member but isn't yet
>>>>>>             a participant
>>>>>>             shows up, do I have to actually call their primary
>>>>>>             member person
>>>>>>             before I can let them in?
>>>>>>
>>>>>>
>>>>>>         Even if their company is a KI member and even if they are
>>>>>>         already in other groups we need the primary authority for
>>>>>>         any new group joined.  Yes, and they should be able to
>>>>>>         make that call for you - while you are with them I
>>>>>>         suppose.  That's how we did a few in LV.  If you know of
>>>>>>         any ahead of time that will help so maybe Dervla can
>>>>>>         reach out to them before the event.  
>>>>>>
>>>>>>         PS - we also used some judgement like for Gael who could
>>>>>>         not reach Aude in France.  We let him sign and got the
>>>>>>         approval afterward.  It's most important that they sign
>>>>>>         if they want to join the group or if they want to
>>>>>>         contribute IP.  If they just want to be in the room I
>>>>>>         would not force signing upon them.  
>>>>>>
>>>>>>         If they are not members of KI already then they can self
>>>>>>         assert their own authority to sign.  I know this is going
>>>>>>         to be a great event for you guys =).
>>>>>>
>>>>>>         thx!
>>>>>>
>>>>>>
>>>>>>             Thanks...
>>>>>>
>>>>>>                    Eve
>>>>>>
>>>>>>             On 22 Oct 2009, at 4:23 PM, Dervla O'Reilly wrote:
>>>>>>
>>>>>>             > Eve,
>>>>>>             >
>>>>>>             > Great stuff!
>>>>>>             >
>>>>>>             > If you can make note of the attendance and share
>>>>>>             with me, that would
>>>>>>             > be terrific.
>>>>>>             >
>>>>>>             > Newcomers who have not already signed the GPA and
>>>>>>             are not members
>>>>>>             > will need to sign the attached file.
>>>>>>             >
>>>>>>             > I see you have a potential attendees list.  For
>>>>>>             those newcomers to
>>>>>>             > your group who are already members, you will need
>>>>>>             to reach the
>>>>>>             > primary contact of that member company.  I can send
>>>>>>             you the primary
>>>>>>             > member list if you wish.
>>>>>>             >
>>>>>>             > Otherwise, I think we're good.
>>>>>>             >
>>>>>>             > Regards,
>>>>>>             > Dervla
>>>>>>             > Sent from my iPhone
>>>>>>             > <KANTARA INITIATIVE IPR>
>>>>>>             >
>>>>>>             >
>>>>>>             > You'll probably want to have reference to the
>>>>>>             primary contact
>>>>>>             >
>>>>>>             >
>>>>>>             > On Oct 22, 2009, at 1:54 PM, Eve Maler wrote:
>>>>>>             >
>>>>>>             >> Hi folks-- My UMA group is planning to hold a F2F
>>>>>>             meeting at the
>>>>>>             >> Computer History Museum on Monday afternoon, 2 Nov
>>>>>>             2009; the IIW
>>>>>>             >> organizers kindly agreed we could meet on-site
>>>>>>             that day.  I'm
>>>>>>             >> prepared
>>>>>>             >> to provide a sign and a signup sheet to manage the
>>>>>>             group
>>>>>>             >> participation
>>>>>>             >> agreement aspects.  Is there anything else I need
>>>>>>             to do?  Thanks!
>>>>>>             >>
>>>>>>             >>      Eve
>>>>>>             >>
>>>>>>             >> Eve Maler
>>>>>>             >> eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>>             >> http://www.xmlgrrl.com/blog
>>>>>>             >>
>>>>>>             >> _______________________________________________
>>>>>>             >> Staff mailing list
>>>>>>             >> Staff at kantarainitiative.org
>>>>>>             <mailto:Staff at kantarainitiative.org>
>>>>>>             >> http://kantarainitiative.org/mailman/listinfo/staff
>>>>>>             >
>>>>>>
>>>>>>
>>>>>>             Eve Maler
>>>>>>             eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>>             http://www.xmlgrrl.com/blog
>>>>>>
>>>>>>             _______________________________________________
>>>>>>             Staff mailing list
>>>>>>             Staff at kantarainitiative.org
>>>>>>             <mailto:Staff at kantarainitiative.org>
>>>>>>             http://kantarainitiative.org/mailman/listinfo/staff
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>         -- 
>>>>>>         Joni Brennan
>>>>>>         IEEE-ISTO
>>>>>>         Kantara Initiative
>>>>>>         Director of Technology Programs
>>>>>>         voice:+1 732-226-4223
>>>>>>         email: joni @ ieee-isto.org <http://ieee-isto.org/>
>>>>>>         gtalk: jonibrennan
>>>>>>
>>>>>>         Join the conversation on the community@ list -
>>>>>>         http://kantarainitiative.org/mailman/listinfo/community
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>>         Eve Maler
>>>>>         eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>>         http://www.xmlgrrl.com/blog
>>>>>
>>>>>
>>>>>         _______________________________________________
>>>>>         Staff mailing list
>>>>>         Staff at kantarainitiative.org
>>>>>         <mailto:Staff at kantarainitiative.org>
>>>>>         http://kantarainitiative.org/mailman/listinfo/staff
>>>>>
>>>>>
>>>>
>>>>
>>>>     Eve Maler
>>>>     eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>>>>     http://www.xmlgrrl.com/blog
>>>>
>>>>
>>>
>>
>>
>> Eve Maler
>> eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
>> http://www.xmlgrrl.com/blog
>>
>
>
> Eve Maler
> eve at xmlgrrl.com <mailto:eve at xmlgrrl.com>
> http://www.xmlgrrl.com/blog
>
> ------------------------------------------------------------------------
>
> _______________________________________________
> LC mailing list
> LC at kantarainitiative.org
> http://kantarainitiative.org/mailman/listinfo/lc
>   

-- 
J. Trent Adams
=jtrentadams

Outreach Specialist, Trust & Identity
Internet Society
http://www.isoc.org

e) adams at isoc.org
o) 703-439-2149


-------------- next part --------------
A non-text attachment was scrubbed...
Name: Kantara Initiative Join Meeting Process at events.doc
Type: application/msword
Size: 35328 bytes
Desc: not available
Url : http://kantarainitiative.org/pipermail/lc/attachments/20091028/f3cb3af7/attachment-0001.doc 


More information about the LC mailing list