[KI-LC] Comments on the "Quorum Issue"

J. Trent Adams adams at isoc.org
Wed Jul 15 12:40:32 PDT 2009

Eve - I agree with you and Roger on the least invasive approach.  Email
ballots also help support the time zone challenged.

Roger - Why do we need a resolution to "initiate votes"?  Doesn't the
"motion + second" process effectively set the voting ball in motion?

For example, take the case where quorum is not reached in the meeting. 
Someone puts forth a motion to vote on something requiring quorum and it
is seconded.  From there, I'd assume that the vote automatically goes to
the discussion list as per OP 2.6.

What else do you suggest we need?

To identity and beyond,
Trent "Buzz" Adams

Eve Maler wrote:
> Thanks, Roger, for relenting!
> My preference between the options you list is for the less invasive
> one: establishing rules for getting work initiated in the absence of a
> quorum.  But I could be convinced otherwise.
> By the way, minutes for today's meeting are now up; all, please note
> well the various action items:
> http://kantarainitiative.org/confluence/display/LC/Leadership+Council+Teleconference+-+2009-07-15
> Eve
> On 15 Jul 2009, at 10:03 AM, Roger Martin wrote:
>> To: Leadership Council
>> I have relented from my position that I was simply lurking and would
>> not volunteer to address the quorum issue raised on today's LC call
>> and offer the following comments for the LC's consideration.
>> The concern that was raised is that as more WGs are chartered and the
>> number of voting members of the LC becomes larger, it will become
>> increasingly difficult to conduct business because the LC will not be
>> able to gather a quorum of voting members on many calls.  This
>> "Quorum Brick Wall" could prove to be a very serious impediment to
>> getting work done (as it has in technical groups in the past in other
>> organizations). 
>> After investigating this, I think I have good news.
>> _
>> _Section 3.3 (2nd paragraph) of the Kantara Initiative Bylaws states:
>>     "/Except when otherwise specified in these Bylaws and other
>>     Controlling Documents, approval requires a Simple Majority
>>     (greater than 50%) of those voting when a Quorum exists./"
>> Section 2.6 (2nd paragraph) of the Kantara Initiative Operating
>> Procedures states:
>>     /"A majority of the voting members of the LC shall constitute a
>>     quorum.  _*Actions taken in the absence of a quorum*_ shall be
>>     confirmed by electronic ballot of all voting members of the
>>     LC."/  (emphasis added)
>> This permits the LC to initiate business without the presence of a
>> quorum, but requires an electronic ballot to approve any business if
>> a quorum is not present. 
>> Since Section 2.6 does not provide further guidance, I recommend that
>> the LC make clear how it will operate when a quorum is not present by
>> passing a resolution to establish the threshold number of voting
>> members that must be present for an LC meeting to be able to initiate
>> votes.  This resolution should be passed either at an LC meeting
>> where a quorum is present or via an electronic ballot.  In my opinion
>> it does not require a change to the Bylaws or Operating Procedures.
>> If you do not wish to do take the above action, a workable
>> alternative would be the one that Conor suggested on today's call --
>> Establish a rule to place LC members in non-voting status for failure
>> to attend (and not be counted in the Quorum and votes-needed
>> totals).  This rule must include a "simple/easy" way to be
>> re-instated as a voting member.  To do this will require a change to
>> the Operating Procedures since the Operating Procedures (section 2.1)
>> includes the following statement: "/WG Chairs (or Alternate) are
>> voting members of the LC./"
>> Footnote: The Kantara Initiative Bylaws defines four (4) types of
>> majority:
>>     * Simple Majority (<50% of those voting)                        
>>       vs       Majority (>50% of _all_ voting members)
>>     * Supermajority of those Voting (<=75% of those voting)   vs     
>>       Supermajority (<=75% of all voting members).
>>           ..... RogerM
>> /--
>> ******************************************
>> Roger Martin, Treasurer, Kantara Initiative
>>      AOL
>>      22260 Pacific Blvd    41A:A03
>>      Dulles, VA 20166
>> email: roger.martin at corp.aol.com
>>          AIM:       rjmartin99
>>          phone:  703-265-6203
>>          mobile: 703-389-1547
>> *******************************************/
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> Eve Maler                                          eve.maler @ sun.com
> Emerging Technologies Director                    cell +1 425 345 6756
> Sun Microsystems Identity Software                www.xmlgrrl.com/blog
> <http://www.xmlgrrl.com/blog>
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J. Trent Adams

Outreach Specialist, Trust & Identity
Internet Society

e) adams at isoc.org
o) 703-439-2149

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