[KI-LC] [BoT] Revised DRAFT: Policy for Joining Groups and Group Discussion Lists

Roger Martin roger.martin at corp.aol.com
Thu Jul 2 12:17:00 PDT 2009


I don't believe that additional text is necessary since the Chair can 
normally delegate any duty. 

However, if you think it should be there, go ahead and add it to the 
wiki text.

   ..rogerM


Brett McDowell wrote:
> How about we add a parenthetical modifier to your proposed text so it
> reads "moderated by the Chair of the Group (or his/her delegate)" ?
>
> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>
>
>
>
> On Thu, Jul 2, 2009 at 3:09 PM, Roger Martin<roger.martin at corp.aol.com> wrote:
>   
>> Based on this discussion it appears we have agreed to the following changes:
>>
>> Reword the first bullet in Section (5) to read:
>> * All Lists are administered by Staff and moderated by the secretary Chair
>> of the Group to which the List is associated.
>>
>> Delete the sixth bullet in section (5)
>> * Group Lists are not moderated.
>>
>> I have made these (and my original rewrite) changes to the wiki:
>> http://kantarainitiative.org/confluence/display/LC/Groups+Email+Discussion+List+Policy
>>
>>    ...rogerM
>>
>> Brett McDowell wrote:
>>
>> And I'd add to that... if someone attempts to post to the list and the
>> topic is appropriate/legitimate, I would hope/encourage the Chair to
>> forward it to community@ for a "real" discussion (not to mention
>> reaching out to that person and suggesting they actually join the
>> Group).
>>
>> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>>
>>
>>
>>
>> On Thu, Jul 2, 2009 at 2:52 PM, Lucy Lynch<lynch at isoc.org> wrote:
>>
>>
>> +1 ,
>>
>> with this caveat, list administrators can and should forward
>> on the the list any announcements that would be on interest.
>> This should clearly be a forward (over the admin's email address)
>> and not an approved posting over the original address.
>>
>> Lucy Lynch
>> Director, Trust and Identity Initiatives
>> Internet Society (ISOC )
>>
>> On Thu, 2 Jul 2009, Brett McDowell wrote:
>>
>>
>>
>> Given all the issues I've noticed being raised in the development of this
>> policy, it's probably best to simply not allow any posting to the lists
>> from
>> non-participants in the group.
>> How do folks feel about tightening this up to that level?
>>
>> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>>
>>
>>
>> On Thu, Jul 2, 2009 at 1:57 PM, Joni Brennan <joni at ieee-isto.org> wrote:
>>
>>
>>
>> Thanks Brett.
>>
>> I believe it would benefit us to develop operational policies (similar to
>> what the LC has done) to explain the implications and responsibilities
>> associated with the WG/DG Roles.  This policy would answer questions like
>> -
>> When can I 'accept' a rejected message'?
>>
>> Also, as there is no DG Secretary role this item would fall under the DG
>> Vice-chair or Chair responsibilties.
>>
>> Finally, we should consider putting a requested change in the LC queue to
>> update the Operating Procedures to reflect this item under the
>> appropriate
>> role duties.
>>
>> Cheers,
>>
>> Joni
>>
>>
>> On Thu, Jul 2, 2009 at 1:45 PM, Brett McDowell
>> <email at brettmcdowell.com>wrote:
>>
>>
>>
>> Here is what the MailMan software documentation says in this regard:
>>
>> *There are two ownership roles associated with each mailing list. The
>> **list
>> administrators** are the people who have ultimate control over all
>> parameters of this mailing list. They are able to change any list
>> configuration variable available through these administration web
>> pages.*
>>
>> *The **list moderators** have more limited permissions; they are not
>> able
>> to change any list configuration variable, but they are allowed to tend
>> to
>> pending administration requests, including approving or rejecting held
>> subscription requests, and disposing of held postings. Of course, the
>> **list
>> administrators** can also tend to pending requests.*
>>
>>
>> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>>
>>
>>
>> On Thu, Jul 2, 2009 at 1:29 PM, Roger Martin
>> <roger.martin at corp.aol.com>wrote:
>>
>>
>>
>>  I'm out of my field when it comes to mail list administration and
>> standard terminology
>>
>> Would anyone on this thread care to enlighten me (us).
>>
>> Do we need to define those terms?
>>
>>
>>    ....roger M
>>
>>
>> J. Trent Adams wrote:
>>
>> Roger -
>>
>> In order to avoid any misunderstandings, would it make sense to define
>> "Moderate" and "Administer"?
>>
>> - Trent
>>
>>
>> Roger Martin wrote:
>>
>>
>>  Joni,
>>
>> I had a conversation with Brett about this issue because I was not
>> understanding the motivations for proposing this change.
>>
>> Based on that discussion, I understand the motivation for this change
>> to be that:
>>
>>    * Staff will administer all Lists, but there is a valid concern
>>      that a requirement to have Staff moderate all Lists will be a
>>      significant burden on Staff resources.
>>
>>    * We can configure each List so any email received from a
>>      non-Participant gets an auto-reply that says "You do not have
>>      permission to post to this List.  To do so, you must sign the
>>      Participation Agreement for this Group." (or something similar)
>>
>>    * It may be helpful for the leadership of a Group to know (1) who
>>      joins and who leaves a list as an Observer, and (2) who attempts
>>      to post as an Observer.  As a result, you proposed that a member
>>      of the Group Leadership (Group secretary) be assigned moderator
>>      status in order to be able to track this.
>>
>> Under the Kantara Initiative Bylaws, a Group is not required to have a
>> secretary.  However, the Bylaws do state that when "a WG does not have
>> a secretary it is the responsibility of the Chair to ensure that those
>> duties."
>>
>> Given the above, I believe the following changes will be sufficient to
>> achieve what you are proposing:
>>
>>   1. Reword the first bullet in Section (5) to read:
>>      * All Lists are administered by Staff and moderated by the
>>      secretary of the Group to which the List is associated.
>>
>>   2. Delete the sixth bullet in section (5)
>>      * Group Lists are not moderated.
>>
>>   ...rogerM
>>
>> Joni Brennan wrote:
>>
>>
>>  Hi Roger,
>>
>> I have drafted the suggested addition below:
>>
>> Section 5
>> * All Lists are administered and moderated by the Staff.  In addition
>> to the Staff moderator, each list will be moderated by the Secretary
>> officer responsible for that list's associated group.  The Secretary
>> moderator function provides an additional layer of operational
>> information to the officers of each group.
>>
>> Please feel free to word smith my suggestion as you may see fit.
>> Also, as an FYI to the group, we did find the bug causing Rogers edit
>> access woes and have resolved the issue.
>>
>> Cheers,
>>
>> Joni
>>
>> On Wed, Jul 1, 2009 at 11:30 AM, Roger Martin
>> <roger.martin at corp.aol.com <mailto:roger.martin at corp.aol.com>
>> <roger.martin at corp.aol.com>> wrote:
>>
>>    I have attached the revised draft of the "Policy for Joining
>>    Groups and Group Discussion Lists" based on the discussions of
>>    the past two days.  I still don't have edit permission on the
>>    wiki page, but will post the new draft there when I do.
>>
>>    Additional Discussion:
>>
>>    1.  Joni posted a proposal to one officer from each WG and DG a a
>>    moderator of any Lists associated with that WG or DG.  It's not
>>    clear from the email discussion what the resolution of this
>>    proposal is.  As a result I did not make any changes to the
>>    text.  If we need to make that change, would someone please post
>>    the specific text changes to be made?
>>
>>    2.  Are there any further edits needed before we move to adopt
>>    this as a Kantara Initiative policy?
>>
>>       ...rogerM
>>
>>
>>    /--
>>    ******************************************
>>    Roger Martin, Director of Standards
>>         AOL
>>         22260 Pacific Blvd    41A:A03
>>         Dulles, VA 20166
>>    email: roger.martin at corp.aol.com <mailto:roger.martin at corp.aol.com>
>> <roger.martin at corp.aol.com>
>>             AIM:       rjmartin99
>>             phone:  703-265-6203
>>             mobile: 703-389-1547
>>    *******************************************/
>>
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>>
>>
>>
>> --
>> Joni Brennan
>> IEEE-ISTO
>> Liberty Alliance Project
>> Director of Operations
>> voice:+1 732-226-4223
>> email: joni @ projectliberty.org <http://projectliberty.org>
>> <http://projectliberty.org>
>> email: joni @ ieee-isto.org <http://ieee-isto.org>
>> <http://ieee-isto.org>
>>
>>
>>
>>
>>
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>> --
>> Joni Brennan
>> IEEE-ISTO
>> Liberty Alliance Project
>> Director of Operations
>> voice:+1 732-226-4223
>> email: joni @ projectliberty.org
>> email: joni @ ieee-isto.org
>>
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>   
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