[KI-LC] [BoT] Revised DRAFT: Policy for Joining Groups and Group Discussion Lists

Brett McDowell email at brettmcdowell.com
Thu Jul 2 12:12:59 PDT 2009


How about we add a parenthetical modifier to your proposed text so it
reads "moderated by the Chair of the Group (or his/her delegate)" ?

Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com




On Thu, Jul 2, 2009 at 3:09 PM, Roger Martin<roger.martin at corp.aol.com> wrote:
> Based on this discussion it appears we have agreed to the following changes:
>
> Reword the first bullet in Section (5) to read:
> * All Lists are administered by Staff and moderated by the secretary Chair
> of the Group to which the List is associated.
>
> Delete the sixth bullet in section (5)
> * Group Lists are not moderated.
>
> I have made these (and my original rewrite) changes to the wiki:
> http://kantarainitiative.org/confluence/display/LC/Groups+Email+Discussion+List+Policy
>
>    ...rogerM
>
> Brett McDowell wrote:
>
> And I'd add to that... if someone attempts to post to the list and the
> topic is appropriate/legitimate, I would hope/encourage the Chair to
> forward it to community@ for a "real" discussion (not to mention
> reaching out to that person and suggesting they actually join the
> Group).
>
> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>
>
>
>
> On Thu, Jul 2, 2009 at 2:52 PM, Lucy Lynch<lynch at isoc.org> wrote:
>
>
> +1 ,
>
> with this caveat, list administrators can and should forward
> on the the list any announcements that would be on interest.
> This should clearly be a forward (over the admin's email address)
> and not an approved posting over the original address.
>
> Lucy Lynch
> Director, Trust and Identity Initiatives
> Internet Society (ISOC )
>
> On Thu, 2 Jul 2009, Brett McDowell wrote:
>
>
>
> Given all the issues I've noticed being raised in the development of this
> policy, it's probably best to simply not allow any posting to the lists
> from
> non-participants in the group.
> How do folks feel about tightening this up to that level?
>
> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>
>
>
> On Thu, Jul 2, 2009 at 1:57 PM, Joni Brennan <joni at ieee-isto.org> wrote:
>
>
>
> Thanks Brett.
>
> I believe it would benefit us to develop operational policies (similar to
> what the LC has done) to explain the implications and responsibilities
> associated with the WG/DG Roles.  This policy would answer questions like
> -
> When can I 'accept' a rejected message'?
>
> Also, as there is no DG Secretary role this item would fall under the DG
> Vice-chair or Chair responsibilties.
>
> Finally, we should consider putting a requested change in the LC queue to
> update the Operating Procedures to reflect this item under the
> appropriate
> role duties.
>
> Cheers,
>
> Joni
>
>
> On Thu, Jul 2, 2009 at 1:45 PM, Brett McDowell
> <email at brettmcdowell.com>wrote:
>
>
>
> Here is what the MailMan software documentation says in this regard:
>
> *There are two ownership roles associated with each mailing list. The
> **list
> administrators** are the people who have ultimate control over all
> parameters of this mailing list. They are able to change any list
> configuration variable available through these administration web
> pages.*
>
> *The **list moderators** have more limited permissions; they are not
> able
> to change any list configuration variable, but they are allowed to tend
> to
> pending administration requests, including approving or rejecting held
> subscription requests, and disposing of held postings. Of course, the
> **list
> administrators** can also tend to pending requests.*
>
>
> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>
>
>
> On Thu, Jul 2, 2009 at 1:29 PM, Roger Martin
> <roger.martin at corp.aol.com>wrote:
>
>
>
>  I'm out of my field when it comes to mail list administration and
> standard terminology
>
> Would anyone on this thread care to enlighten me (us).
>
> Do we need to define those terms?
>
>
>    ....roger M
>
>
> J. Trent Adams wrote:
>
> Roger -
>
> In order to avoid any misunderstandings, would it make sense to define
> "Moderate" and "Administer"?
>
> - Trent
>
>
> Roger Martin wrote:
>
>
>  Joni,
>
> I had a conversation with Brett about this issue because I was not
> understanding the motivations for proposing this change.
>
> Based on that discussion, I understand the motivation for this change
> to be that:
>
>    * Staff will administer all Lists, but there is a valid concern
>      that a requirement to have Staff moderate all Lists will be a
>      significant burden on Staff resources.
>
>    * We can configure each List so any email received from a
>      non-Participant gets an auto-reply that says "You do not have
>      permission to post to this List.  To do so, you must sign the
>      Participation Agreement for this Group." (or something similar)
>
>    * It may be helpful for the leadership of a Group to know (1) who
>      joins and who leaves a list as an Observer, and (2) who attempts
>      to post as an Observer.  As a result, you proposed that a member
>      of the Group Leadership (Group secretary) be assigned moderator
>      status in order to be able to track this.
>
> Under the Kantara Initiative Bylaws, a Group is not required to have a
> secretary.  However, the Bylaws do state that when "a WG does not have
> a secretary it is the responsibility of the Chair to ensure that those
> duties."
>
> Given the above, I believe the following changes will be sufficient to
> achieve what you are proposing:
>
>   1. Reword the first bullet in Section (5) to read:
>      * All Lists are administered by Staff and moderated by the
>      secretary of the Group to which the List is associated.
>
>   2. Delete the sixth bullet in section (5)
>      * Group Lists are not moderated.
>
>   ...rogerM
>
> Joni Brennan wrote:
>
>
>  Hi Roger,
>
> I have drafted the suggested addition below:
>
> Section 5
> * All Lists are administered and moderated by the Staff.  In addition
> to the Staff moderator, each list will be moderated by the Secretary
> officer responsible for that list's associated group.  The Secretary
> moderator function provides an additional layer of operational
> information to the officers of each group.
>
> Please feel free to word smith my suggestion as you may see fit.
> Also, as an FYI to the group, we did find the bug causing Rogers edit
> access woes and have resolved the issue.
>
> Cheers,
>
> Joni
>
> On Wed, Jul 1, 2009 at 11:30 AM, Roger Martin
> <roger.martin at corp.aol.com <mailto:roger.martin at corp.aol.com>
> <roger.martin at corp.aol.com>> wrote:
>
>    I have attached the revised draft of the "Policy for Joining
>    Groups and Group Discussion Lists" based on the discussions of
>    the past two days.  I still don't have edit permission on the
>    wiki page, but will post the new draft there when I do.
>
>    Additional Discussion:
>
>    1.  Joni posted a proposal to one officer from each WG and DG a a
>    moderator of any Lists associated with that WG or DG.  It's not
>    clear from the email discussion what the resolution of this
>    proposal is.  As a result I did not make any changes to the
>    text.  If we need to make that change, would someone please post
>    the specific text changes to be made?
>
>    2.  Are there any further edits needed before we move to adopt
>    this as a Kantara Initiative policy?
>
>       ...rogerM
>
>
>    /--
>    ******************************************
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> --
> Joni Brennan
> IEEE-ISTO
> Liberty Alliance Project
> Director of Operations
> voice:+1 732-226-4223
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> <http://projectliberty.org>
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> Joni Brennan
> IEEE-ISTO
> Liberty Alliance Project
> Director of Operations
> voice:+1 732-226-4223
> email: joni @ projectliberty.org
> email: joni @ ieee-isto.org
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