[KI-LC] Something for Chairs to consider re: the Portland Meetings

[Brett McDowell]

There is something else special about tomorrow's deadline I want all the chairs to know.  This is the time in any meeting planning cycle where we decide whether or not we are concerned about low attendance.  We know folks tend to register at the last minute so we don't get worked up about low attendance figures until we hit the end of "early bird" registration.  At this point, anyone who didn't register is likely to not ever register, because why pay more?

So, I encourage the LC to consider carefully the impact of running WG meetings that do not achieve quorum.  Personally, I would discourage it.  So if a Chair finds out from Dervla that their WG will not achieve a quorum I think you have to ask yourself if you still want to hold the meeting, and what you hope to achieve from it since you will not be able to conduce business.

The hybrid option:
Some of you may find it valuable to operation a hybrid meeting with attendees participating remotely.  It may be well worth the cost and effort from everyone involved (including the organization) to do this if the work of those "on location" is going to benefit significantly from being in the same room together, even if that WG won't achieve quorum without the folks on the phone.  I, personally, would *not* discourage anyone from running this kind of hybrid meeting if you have the critical mass on location to make it worthwhile.

So, in conclusion, please assess your quorum count tomorrow using data from Dervla and decide what you can/should do about this opportunity presented to us by Intel to host our meetings in March.

Best of luck,


Brett McDowell
|| Advisor & Liaison, Kantara Initiative
|| Mobile: +1 (413) 652-1248
|| Skype & AIM: myidiym
|| Email: email at brettmcdowell.com

Begin forwarded message:

> From: Dervla O'Reilly <dervla at kantarainitiative.org>
> Date: February 11, 2010 11:15:33 AM EST
> To: community at kantarainitiative.org
> Subject: [Kantara - Community] Early bird registration ends Feb. 12 for Kantara Initiative Conference
> 
> The early bird registration deadline ends tomorrow, Friday February 12 for $195USD. The next level fee increases to $250USD until March 9.
> 
> The sleeping room block deadline at the Springhill Suites has been extended to Monday February 15.  Nightly rates are $105USD + taxes which includes breakfast buffet and WiFi.  Discount code details are available at our conference page	
> 
> Join us for our open-for-all dinner is Wednesday, March 10, 6:45-8:15pm at downtown Portland's Oba Restaurant.  The price for the 3-course dinner including one beverage is $45USD. 
> 
> Event information is available at our conference page - review the agenda, maps and nearby hotel details.  
> 
> Please let me know if any questions regarding the Conference.
> 
> Cheers,
> Dervla
> ________________________
> Dervla O’Reilly
> Program Manager
> Kantara Initiative
> +1 415 731 4487 business
> +1 415 948 3650 mobile
> +1 509 757 4487 fax
> dervla[at]kantarainitiative.org
> http://www.kantarainitiative.org
> 
> Register for Kantara's annual workshop March 1, 2010 at the RSA Conference free of charge - http://bit.ly/8rPWVM
> 
> _______________________________________________
> Community mailing list
> Community at kantarainitiative.org
> http://kantarainitiative.org/mailman/listinfo/community

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://kantarainitiative.org/pipermail/lc/attachments/20100211/8db70d41/attachment-0001.html