Kantara Initiative Board of Trustees Teleconference

Date and Time

• Date: Thursday, Dec. 17, 2009
• Time: 6:00 PDT \ 9:00 EDT \ 13:00 UTC

Meeting Minute Status

Working Draft This page is a Working Draft subject to further revision and has not yet been approved by the Kantara Initiative Board of Trustees.

Attendees

• Roger Martin, AOL
• Nigel Tedeschi, BT
• Matthew Gardiner, CA
• Lucy Lynch, ISOC
• Britta Glade, Liberty Alliance
• Peter Davis, Neustar, Inc.
• Nat Sakimura, NRI
• Atsuhiro Goto, NTT
• Roger Sullivan, Oracle
• Andrew Nash, PayPal
• Bill Smith, Sun Microsystems
• Colin Wallis, Leadership Council, New Zealand Government
• Conor Cahill, Leadership Council, Intel
• Brett McDowell, Executive Director

Apologies

• Alex Popowycz, Fidelity Investments
• Ken Salzberg, Intel
• Justin Taylor, Novell

Agenda

1. Approve minutes
2. Officer Elections for 2010
3. Treasurer’s Report
4. IRB Update
5. ARB Update
6. ICAM Submission Update
7. Response to OIDF RFI update
8. IPR Name Change Proposal
9. LC Update

Minutes

1. Approve Minutes

MOTION: AOL moved to approve the Dec. 3 Board of Trustees minutes . CA seconded. No discussion. No objections. Motion carried.

2. Officer elections for 2010

Summary: Roger Sullivan was elected president for 2010; additional call for a treasurer.

MOTION: AOL moved to nominate Roger Sullivan, Oracle, to serve as president of the Board of Trustees. Sun seconded. No discussion. No objection. Motion carried.

DISCUSSION: Lucy stated her appreciation for the work that Roger has done and will continue to do.

DISCUSSION: We are still in need of a Treasurer. The ED will act in this role until one is found, but this will detract from his other activities, and Roger Martin has offered to help with transitions, noting we also have a CPA, so responsibilities shouldn't be onerous.

DISCUSSION: We are still in need of an additional BoT rep for the LC to take Matthew Gardiner's position at some time in the near future.

3. Treasurer's Report

Summary: Roger Martin reviewed the 2009 summary report. Finances are on track with plan with expenses down and good management of resources. For 2010 planning, Roger noted there will be some membership shifts in 2010, but anticipates we are still within plan for 2010. Motion for transfer of LAP funds was approved, as was the membership termination motion.

ACTION ITEM: Create annual report in early January for dissemination based on this content.

MOTION: Terms of Acceptance of LAP Funds
Whereas, Liberty Alliance Project (LAP) has announced its intention to contribute all remaining LAP funds to Kantara Initiative effective December 31, 2009; and

Whereas, LAP has placed certain terms on the contribution of these funds with respect to the payment of any outstanding bills after December 31, 2009;

Therefore, be it resolved that Kantara Initiative agrees to accept the LAP contribution of funds under the following terms and conditions:

• Kantara Initiative will pay any valid LAP expenses identified after January 1, 2010 but prior to April 1, 2010 provided those expenses are approved as valid by the Kantara Initiative Treasurer; and
• Kantara Initiative will establish an ISTO-LAP Shutdown Reserve Fund of $22,500 for use by ISTO to cover expenses related to the shutdown of LAP (including the final Audit of LAP Finances); and
• The total LAP expenses covered under this agreement shall not exceed the amount of funds transferred by LAP to Kantara Initiative under this agreement.

AOL so moved. Internet Society seconded. In discussion, treasurer noted that the reserve fund is higher than planned need. Discussion also of importance of having a treasurer in place to manage these funds. No objections to motion. Motion carried.

Membership invoicing report:
Two KI members have failed to pay their membership dues:
Courion Corporation (Member Level 0)
Ubisecure Solutions, Inc (Member Level 0)

Both were sent "30-Days Past Due" and "Final Notice" letters, but have failed to respond to any of our emails. They are both now in excess of 75 days past due.

MOTION: Termination of Memberships for Failure to Pay Fees
The Kantara Initiative Board of Trustees hereby terminates the following Members for failure to pay their Membership Fees in a timely manner.

• Courion Corporation
• Ubisecure Solutions, Inc

AOL, as treasurer, so moved. CA seconded. No discussion. No objection. Motion carried.

4. IRB Update

Summary: IRB has been meeting, has worked to update their charter, which is still in flight, and has three pending nominations that will be brought before the BoT.

5. ARB Update

Summary: ARB continues to meet weekly. ICAM submission was made, but no reaction from ICAM yet. Beginning Friday, Dec. 18, the ARB will begin to take applications for the certification program as the pilot kick off. During this pilot phase, we will continue to gather feedback on the TMLA, which applicants will review and acknowledge in their application process.

6. ICAM Submission Update

Summary: Application submitted. Point of contact has changed. The ICAM meeting Dec. 2 was focused on process vs. application review, so we are awaiting feedback. Additionally, ICAM is circulating an MOA for feedback that would be signed between the GSA and Trust Framework providers. This contract would be signed individually by each Trust Framework provider and the GSA.

ACTION ITEM: Brett to set up call with ICAM to discuss MOA.

7. Response to OIDF RFI update

Summary: No response to our RFI submission has been received. However, it was noted that the OIDF committee is meeting early next week to review submissions.

8. IPR Name Change Proposal

Summary: Requested IPR name changes, already agreed to by the LC, were approved.

MOTION:
Make the following IPR name changes to our available IPR options:
1) from 'Option Apache' to 'Source Code Contributor License Agreement (CLA): Apache 2.0'

2) from 'Option Creative Commons Attribution - Share Alike' to 'Copyright: Creative Commons Attribution-Share Alike (CC A-SA) 3.0'

3) from 'Option Liberty' to 'Patent & Copyright: Reciprocal Royalty Free with Opt-Out to Reasonable And Non discriminatory (RAND)'

Internet Society so moved. Intel seconded. No discussion. No objections. Motion carried.

9. LC Update

Summary: The LC seat currently filled by Intel is being replaced.

10. Next Meeting

Summary: Next BoT session will be on Jan. 14, 2010.

11. AOB

Summary: Recognition and appreciation for work performed by Roger Martin and Britta Glade for service.

Next Meeting

• Date: Thursday, Jan. 14, 2010
• Time: 6:00 PDT | 9:00 EDT | 14:00 UTC (Time Chart)
• Dial-In: Skype: + 9900827043671716; US Dial-In: +1-201-793-9022
• Conference Room Number: 3671716